Archive for February, 2024

Updates On County Operational Improvement Initiatives

February 22nd, 2024 Comments off

Potter County Commissioners Nancy Grupp, Robert Rossman and Paul Heimel have provided an update on their ongoing Operational Improvement Initiatives:

1– Information Technology Upgrade

Goals: Improve functionality and security.

  • Assess current technological resources – servers, computers, software.
  • Review security/risk – firewalls, employee education.
  • Document retention improvements – shared drives/backups.
  • Training/employee education – ongoing.
  • Continuing review of best practices.



2 — Risk Management at Potter County Jail

Goal: In partnership with the Potter County Jail Board, retain the Pa. Counties Risk Pool (PCoRP) to conduct a comprehensive risk management review of the county jail and develop a plan to implement recommendations.

  • Engage an expert to study operations, facilities, policies and procedures and pinpoint areas that might increase the risk of litigation or other adverse outcomes at the jail (completed)
  • Refer findings to the Jail Board to prepare recommendations for full board (completed)
  • Continuing review of best practices.

CURRENT STATUS:  Deputy Warden hired, as recommended. Implementation of other recommendations/best practices continuing.


3 — Grant Writing/Administration

Goal: To make Potter County more competitive in qualifying for federal, state and foundational grants; to coordinate pursuit of grants with county departments and agencies, local governments, community organizations, regional agencies and other stakeholders.

  • Develop a strategic plan that will incorporate specialized training, an assessment of internal resources, and the development of partnerships.
  • Pursue grants to support county government and countywide initiatives, with potential to expand to grant-writing assistance to boroughs, townships, businesses and nonprofits.
  • Affiliation with professional grant-writing organizations, Northcentral Pa. Regional Planning and Development Commission/Grant Assistance Division, and other resources.

CURRENT STATUS: In progress.


4 — Short- and Long-Term Financial/Operational Management Planning

Goal: Engage with the Pa. Dept. of Community and Economic Development to qualify for DCED’s Strategic Management Planning Program (STMP) and implement consultants’ recommendations.

  • Circulate Request for Proposals to list of qualified consultants (completed)
  • Create short- and long-term financial plans (budgeting, capital projects planning, overall efficiency and opportunities for improvements).
  • Review each department’s operations/staffing and needs.
  • Implement consultant’s plan and establish system to measure results/progress through scheduled periodic review.

CURRENT STATUS: DCED grant approved; four bid packages received from consultants currently under review. Best practices from other countywide STMP projects being evaluated.


5 — Update of Human Resources Policies

Goal: Engage a PCoRP risk management specialist to review county personnel policies and a broad spectrum of related issues.

CURRENT STATUS: Review has been completed and findings submitted by consultant. Being implemented by county administration.


6—Strategic Economic and Community Development/”Revitalize Potter County”

Goal: Coordination, communication and unified long-term planning to implement high-priority community/economic development strategies identified in the Potter County Comprehensive Plan 2020-2029 to address population loss and youth outmigration.

  • Fill Community Development Coordinator vacancy and combine County Community Development and Planning/GIS Departments for shared administrative resources and day-to-day coordination as directed by the Board of Commissioners (completed).
  • Application to Pa. Council on the Arts for a multi-year Creative Communities for Community and Economic Development Grant (approved; County Creative Council, PC3, incorporated.)
  • Application to Pa. Dept. of Economic and Community Development for Countywide Economic Revitalization Implementation Plan (application submitted).
  • Development of a Site Promotion Program for Business and Economic Growth (underway).
  • Outreach to Potter County Redevelopment Authority, townships/boroughs, community organizations, regional agencies, employers and other potential partners/stakeholders.
  • Engagement with Pa. Economic Development Assn. and other agencies dedicated to supporting agriculture/forest management, travel and tourism, manufacturing, retail and other economic drivers.



7—Improvement of 911 Emergency Communications System

Goals: Inspection of county 911 emergency communications towers/infrastructure to ensure reliable 24/7 coverage; assistance to local fire, ambulance, police and other public safety agencies; improved communications with local emergency service providers.

  • Contract with MCM Consulting Group Inc. to conduct a comprehensive assessment of the county’s emergency communications system and develop a technical plan for any recommended enhancements (completed; draft report prepared and being reviewed).
  • Inspect county’s public safety radio communications infrastructure (towers/supplemental power sources/other infrastructure) and review dispatching services (completed).
  • Review radios, repeaters and other equipment being used by local and regional emergency response agencies to ensure compatibility and functionality with the county’s infrastructure (completed).
  • Solicit input from fire, ambulance and police agencies on their needs (completed).
  • Review county staffing/support services (completed)
  • Assessment and implementation of consultant recommendations (pending).